Grammar 101: insider tips and tricks to instantly improve your writing (part 2)

Hannah Lawrence
A professional man sits at a desk, writing notes with a laptop open in front of him.
Reading time: 5 minutes

As a proofreader and editor, I'm often asked to explain the rules of grammar. I answered three of the most common questions in the first post of this series, and now it's time to look at another frequent query: how to use apostrophes.Where do they go? When are they needed? And when should they be left out entirely?

Apostrophes might be small but they can cause big confusion because they are used both to indicate posession and to contract words. But the good news is that there are clear, simple patterns to follow, which we'll explore, along with exceptions to watch out for.Whether you’re writing a report or just a text message, these tips will help you use apostrophes correctly and confidently.

Apostrophes with ease: posession

Apostrophes show possession: they tell us something belongs to someone or something.When we want to show possession for regular plurals (when a word needs an "s" to make it plural), the apostrophe goes at the end and no further "s" is added:

  • The teachers' association
  • The campaigners' letter
  • The dogs' dinner

Whereas, when we want to show posession for either a single noun or an irregular plural (for example, children, geese), we add an "apostrophe s":

  • Sarah's car
  • ɫèAV's assessment tools
  • The children's presents
  • The geese's pond

Single names that end in an “s” get an “apostrophe s” but plural names get only an apostrophe:

  • Mrs Jones’s car
  • James's cat
  • Whole Foods’ offices
  • Starbucks' nearest store

There's one exception that's important to note: "its" and "it's". The posessive form "its" does not have an apostrophe: "it's" always means "it is".

  • The cat ate its food

Apostrophes with ease: contractions

Contracted words are the combined and shortened forms of two words, which are commonly used in everyday writing and speech to sound more natural and conversational. They're made by omitting certain letters and replacing them with an apostrophe: for example, in "don't", it replaces the missing “o” from not.

When you miss one or more letters, use an apostrophe:

  • "would not" becomes "wouldn’t"
  • "cannot" becomes "can’t"
  • "we are" becomes "we're"
  • and, as before, "it is" becomes "it's"

When not to use apostrophes

A common mistake is using apostrophes when making words plural or when refering to decades and numbers. For example:

  • The 1980s had the best music (not "The 1980's")
  • Many people retire from working in their 70s (not "their 70's")
  • I bought some apples at the store (not "apple's")
Using apostrophes: simple tips to improve your writing skills
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Test your knowledge

Now you know the basic rules of apostrophes, it's time to check your knowledge.

Which sentence is correct?:

  1. The childrens break time has finished
  2. The childrens' break time has finished
  3. The children's break time has finished

It's sentence 3. We want to show posession – break time belongs to the children – and "children" is plural so it gets an "apostrophe s".
Now try these sentences and see if you can figure out which one is right:

  1. When you're walking my dog, its important to remember it's collar.
  2. When you're walking my dog, it's important to remember its collar.
  3. When youre walking my dog, it's important to remember it's collar.

The correct answer is 2. "You're" is a contraction of "you are", "it is important" so we use "it's" and we show that the collar belongs to the dog by using "its". Finally:

  1. Luis' daughter won't go to sleep.
  2. Luis's daughter wont go to sleep.
  3. Luis's daughter won't go to sleep.

Here, the right answer is 3. "Luis" is a single name, so gets an "apostrophe s", and "will not" is shortened to "won't".

Hopefully you now feel more confident in using apostrophes in your writing. Look out for the next post in this series, where we’ll explore more common grammar mistakes and how to avoid them.

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    • Global influence: This measures the extent to which a language is used in international communication, business, science and diplomacy. Languages with a broad global influence are often used as lingua francas in various regions.

    • Use as a second or foreign language: This considers the number of people who speak a language as a second language or foreign language. Languages that are widely taught and learned around the world tend to have a larger speaking population.

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    Here’s a closer look at the ten most spoken languages by number of speakers:

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    1. English

    Speakers: Approximately 1.5 billion

    Native speakers: Around 360 million

    Regions: Widely spoken in the Americas, Europe, Africa, Asia and Oceania.

    Highlights: English is the most widely spoken language worldwide when combining native and non-native speakers. It's the primary language in countries like the United States, the United Kingdom, Canada and Australia. English is the dominant language in international business, science and technology.

    2. Mandarin Chinese

    Speakers: Over 1.1 billion

    Native speakers: About 920 million

    Regions: Mainly in China, Taiwan and Singapore

    Highlights: Mandarin is the language with the largest number of native speakers. It's one of the six official languages of the United Nations and has a significant cultural and historical importance.

    3. Hindi

    Speakers: Around 600 million

    Native speakers: Approximately 341 million

    Regions: Predominantly in India and Nepal

    Highlights: Hindi is predominantly spoken in India and Nepal, with approximately 341 million native speakers. It is one of the official languages of India and is spoken by a large portion of the Indian population. It has numerous dialects and is written in the Devanagari script.

    4. Spanish

    Speakers: Approximately 560 million

    Native speakers: About 460 million

    Regions: Spain, Latin America and parts of the United States

    Highlights: Spanish is the official language in 21 countries and is widely spoken in the Americas. In many of these countries, Spanish serves as the national language, playing a crucial role in government, education and media. It’s known for its rich literature and cultural heritage.

    5. French

    Speakers: Around 280 million

    Native speakers: About 77 million

    Regions: France, parts of Africa, Canada, Belgium and Switzerland

    Highlights: French is another of the six official languages of the United Nations. It's widely used in international diplomacy and has a significant number of speakers in Africa due to France's colonial history.

    6. Arabic

    Speakers: Approximately 270 million

    Native speakers: Around 310 million

    Regions: Middle East and North Africa

    Highlights: Arabic is a central Semitic language that is the liturgical language of Islam. It has many dialects, with Modern Standard Arabic being used in formal settings and media. Arabic has numerous spoken forms, with significant variations in dialects across different regions.

    7. Bengali

    Speakers: Around 265 million

    Native speakers: About 230 million

    Regions: Bangladesh and parts of India

    Highlights: Bengali is the official language of Bangladesh and the second most spoken language in India. Alongside other languages like Hindi and Urdu, Bengali plays a crucial role in the cultural and linguistic landscape of the region. It’s known for its rich literary tradition.

    8. Portuguese

    Speakers: Approximately 220 million

    Native speakers: Around 220 million

    Regions: Brazil, Portugal and parts of Africa

    Highlights: Portuguese is mainly spoken in Brazil, which is the largest Portuguese-speaking country. It has a growing number of speakers in Africa.

    9. Russian

    Speakers: Around 258 million

    Native speakers: Approximately 154 million

    Regions: Russia, Eastern Europe and Central Asia

    Highlights: Russian is one of the six official languages of the United Nations and is widely spoken in the former Soviet Union countries.

    10. Japanese

    Speakers: Approximately 128 million

    Native speakers: Around 128 million

    Regions: Japan

    Highlights: Japanese is predominantly spoken in Japan and is known for its three writing systems—Hiragana, Katakana and Kanji. It has a rich cultural history and is influential in technology and entertainment.

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